If you have Member Lite seats in your Mentimeter Enterprise plan and want to automate the license management of roles, this article will help you extend your SCIM setup in EntraID.
Read more about the different Workspace Roles here and reach out to your commercial point of contact to find out how to get Member Lite seats in your workspace.
Prerequisites:
SCIM provisioning enabled in Mentimeter with Entra ID
You have administrator access to your EntraID tenant
You understand the different Mentimeter roles (Admin, Member/User, Member Lite)
Step 1: Create App Roles in Entra ID
Navigate to the Microsoft EntraID Admin Center
Go to App registrations > Mentimeter Enterprise Workspace
Click App roles in the left menu
Click Create app role and define roles as follows:
Admin
Display Name: Admin
Allowed Member Types: Users/Groups
Value: admin
Description: Administrators and owners of Mentimeter Workspace
Note: Make sure that the account that has generated the secret token for the SCIM setup is in this admin group. Otherwise SCIM may experience errors.
Member/User
Display Name: User
Value: user
Description: Full licensed members of Mentimeter
Member Lite
Display Name: Member Lite
Value: member_lite
Description: Free-tier members of Mentimeter Workspace
5. Click Save.
Step 2: Assign Users/Groups to App Roles
Note: If you have the correct EntraID license, you will be able to assign roles to groups instead of individual users. However, if you don’t have this feature, you must assign users manually.
Navigate to Enterprise Applications in EntraID and find the Mentimeter Enterprise Application
Go to Users and Groups, click Add user/group, select the appropriate role for that group and then click on Assign
Do this for all applicable groups you want to add. If you want to change the roles for a group, then you instead select the group and click on Edit assignment
Step 3: Configure Attribute Mapping for SCIM
While still in the EntraID system, navigate to Enterprise applications and find the application for Mentimeter where SCIM is configured for Mentimeter Enterprise Workspace
Go to Provisioning, expand the section for Mapping and then click on Provision Microsoft EntraID Users
Click on Add New Mapping and configure it as follows:
Mapping Type: Expression
Expression: SingleAppRoleAssignment([appRoleAssignments])
Target Attribute: userType
Apply Mapping: Always
4. Click OK and then Save
Step 4: Validate Role Sync to Mentimeter
Go to the Manage Members page in Mentimeter
Ensure that users have been assigned the correct role by testing to add a user to the e.g. Member Lite group in EntraID, and see if the changes are reflected in Mentimeter.
If everything is running smoothly, congratulations! You’ve now successfully enabled automatic role provisioning for your Mentimeter Enterprise workspace.
Troubleshooting tips
User role not updating in Mentimeter
Ensure that SCIM sync is enabled
Confirm that the userType attribute is mapped correctly
Ensure that the user is only part of one of the groups
Role provisioning not working
Verify that App Roles are assigned correctly and that the user is part of the correct group
Ensure that the account that generated the secret token for SCIM setup is still an admin in Mentimeter. If not, ensure that this account is added to the group containing Mentimeter admins
Users missing from Mentimeter
Confirm that they are assigned to a group in EntraID that is connected to the SCIM application
If something is still not working properly, please reach out to your commercial point of contact and we will guide you through the setup process.